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PART–TIME CLERK TO MELLING PARISH COUNCIL

Applications are invited from suitably qualified persons for the post of part-time Clerk and Responsible Financial Officer to the Council.  The post holder will be required to work primarily from home and will be required to prepare agendas; attend and take the minutes of meetings (these include the monthly evening meeting, occasional sub-committees, working groups and extraordinary meetings); conduct correspondence; keep detailed financial records; update the Council’s website / social media and advise the Council on all matters. Local Government experience is desirable.

 

The post carries a starting salary of £6,837*** per annum for 14 - 18 hours work per week which is negotiable (progressing, pro rata, in accordance with the Local Government NALC Grade LC1 points 18–22 (£18,070 - £20,661)). 

Further information, a full job description and application forms can be obtained from This email address is being protected from spambots. You need JavaScript enabled to view it. to whom applications must be returned by Friday 21st July.

 
*** Subject to Job evaluation ***

JOB DESCRIPTION – CLERK TO MELLING PARISH COUNCIL / RESPONSIBLE FINANCIAL OFFICER.

Overall responsibilities:

The Clerk to the Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law, of a Local Authority’s Proper Officer. The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and, in particular, to produce all the information required for making effective decisions and to implement constructively all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required. The Clerk will be the Responsible Financial Officer and responsible for all financial records of the Council and the careful administration of its finances.

Specific Responsibilities:

  1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  2. To monitor and balance the Council’s accounts and prepare records for audit purposes and to effectively manage cash-flow.
  3. To ensure that the Council’s obligations for Risk Assessments are properly met.
  4. To prepare, in consultation with appropriate members, agendas for meetings. To attend all such meetings and prepare minutes for approval.
  5. To receive correspondence and documents on behalf of the Council and deal with such matters or bring them to the attention of the Council, as appropriate. To issue correspondence as a result of instructions, or the known policies, of the Council.
  6. To receive and report on invoices for goods and services to be paid by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council as required and to ensure that payment is received for such invoices.
  7. To study reports and other data which has a bearing upon the activities of the Council and, where appropriate, to discuss such matters with administrators and specialists in related fields and to produce reports for consideration by Council.
  8. To draw up proposals for consideration by Council either pro-actively or at the request of members of the Council and to advise upon practicability and likely effects of specific courses of action.
  9. To monitor the implemented policies of the Council to ensure that they are achieving desired results. Where appropriate to advise on possible modifications.
  10. To act as the representative of the Council as required.
  11. To issue notices and prepare agendas and minutes for the Parish Meeting. To attend the assemblies of the Parish Meeting and to implement all decisions made at those meetings that are agreed by the Council.
  12. To prepare, in consultation with the Chair of the Council, Press Releases about the activities or decisions of the Council.
  13. To attend conferences and meetings of the National Association of Local Councils (NALC), Society of Local Council Clerks and other relevant bodies, as a representative of the Council and as required by the Council.
  14. Other duties such as coordinating and planning of events / functions and public consultations as per councils request.

Professional Development:

The Clerk will be required to attend training courses and seminars on the work and role of the Clerk; to continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council; and, if required by the Council, to work towards the achievement of the status of Qualified Clerk.

Person Specification:

The successful candidate must be well organised and a self-starter who is used to working without supervision. He/she will be outgoing and confident in relating to Councillors, Council Officials, and suppliers of services etc. And will be a good communicator in both personal presentation and in written letters and reports. She/he will be competent in word processing, familiar with use of computers for a variety of tasks and have experience of, or the capability to learn, maintenance of a website.  She/he will be numerate and able to maintain a basic accounting system to produce financial reports on a regular basis and to prepare annual budgets for consideration by the Council. Experience of preparation of agendae for meetings and accurate minute taking is essential as is an ability to read and be able to explain the implications of reports, government papers and other documents that have a bearing upon the work of the Parish Council.

CLERK TO MELLING PARISH COUNCIL PERSON SPECIFICATION

 

Essential

Method of Assessment

Desirable

Method of Assessment

1.       Educational qualifications

Good general education: including Maths and English to GCSE standard

Application form

Educated to degree or HND level
 A recognised qualification in local government administration

Application form

Application form

2.       Work Experience

Experience of preparing agenda
Experience of minute taking at meetings
Experience of dealing with the public especially in confrontational circumstances
Experience of working in a financial setting
Experience of dealing with the other people on a regular and formal basis.
Experience of  writing official letters

Application form

Application form
Application form

Interview/ Application form

Interview/ Application form

Previous local government experience
Experience of managing a website / Social Media
Experience of planning events, functions and project management

Application form

Interview

 

Application form
Application form

3.       Skills/ knowledge and aptitude

IT skills  word processing and  spreadsheet skills (Microsoft Office) 
Ability prepare accurate minutes of meetings 
Able to produce reports on financial and other subjects
Ability to understand the legal framework in which the Parish Council operates.
Ability to read reports and government papers etc. with understanding and to explain the implications of such papers to members of council.
Good communication skills
Outgoing and confident

Application form

 

Interview
Interview

Interview

 

Interview
Interview

 

Interview
Interview

 

 

4.       Motivation

Able to maintain good relationships with Councillors, contractors and public
Self reliant and self motivated.

Interview

 

Interview

 

 

5.       Other

 

Used to working unsupervised and work on own initiative
Able to attend evening meetings and demonstrate flexibility as required.
Willing to attend training courses as appropriate and as requested. 
Driving licence & car owner 

Application form/Interview

Application form/Interview
Application/Interview

 

Application form/interview

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                                                                      Clerk to the Council                                                                                   Melling Parish Council, P O Box 119, LIVERPOOL, L31 5WB.

Email: clerk@mellingparishcouncil.org 

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